Choosing Database Management Software (DMS)

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Choosing Database Management SoftwareDatabase management software helps to profile huge volumes of company data in many efficient ways. Through this application, you can store and analyze data, and also disseminate information to employees and other staff members, who have requisite access.

DMS plays a crucial role in how business operations are carried out today. These days, systems have become quite advanced and play a key role in carrying out business activities on a day to day basis.

There are many criteria that one needs to consider before choosing the right data management software.  You’ll need to carefully analyze your various business operations and make a well informed decision based to your conclusion.

Company profile

Carry out an in depth study of your company’s profile and related business activities. You’ll need to take into consideration the nature of work that the company deals in and what kind of database would be the most apt to serve the purpose.

Another key criterion would be to make decisions based on the size of the company. You’ll also need to look into how a prospective database can be employed to store vital company data. In general, a company with a large workforce would have several operations under its wings. In such a case, the most suitable database management system for the business would be the one that is server based.

On the other hand, you have smaller companies with much lesser workforce. If the number of employees in a company is fairly low, then it would be best to opt for desktop database system. There are other factors as well that need to be considered while making a decision. These include how information would be sorted and processed, the kind of IT team that would be required to handle the database servers, how data would be compartmentalized and made accessible on the basis of seniority and other such key issues.

Issues like budget, hardware and differentiating various profiles of database management systems can be carried out through a systematic approach.

Database management systems can be broadly classified into two types:

Desktop database management systems

These database systems are much cheaper than the server based ones and they are an apt choice for companies with a very small workforce. They can be run on simple desktops and have an interface that is exceedingly user friendly, which requires little or no knowledge of programs like MySQL. However, there are some database systems that require a little background in computer programming and they can be purchased based on your preferred profile. A few examples of servers that fit into this category are Lotus Approach, File Maker Pro and Paradox

Server database management systems

These are considerably much more expensive than the former one and they have a plethora of functions. Such systems have a lot of scopes and flexibilities for the users. They work brilliantly for organizations with a large workforce. These systems need constant monitoring because of the volume of information that they process on a day to day basis. Some of the examples of databases that fall under this category are Oracle, IBM DB2 and Microsoft MySQL servers, which are all high-end performance servers.

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